Real Estate Agent, Interrupted: 7 Tasks You Should Never Be Doing (and How a TC Saves You From Them)

Let’s be honest. You didn’t get into real estate because you love chasing initials, updating spreadsheets, or wondering if the title commitment is still in someone's spam folder. You became a real estate agent because you're a people person, a negotiator, a local market whiz.

So why are you still doing all the admin?

If your daily to-do list reads more like a paper trail crime scene, it’s time to re-evaluate. Here are 7 tasks you should never be doing yourself and how a Transaction Coordinator (TC) can rescue your time, sanity, and possibly your Wi-Fi signal.

1. Chasing Down Signatures

Whether it’s the seller who never checks email or the buyer who thinks DocuSign is a scam, hunting down digital signatures is like herding caffeinated squirrels. Your TC will follow up, confirm, resend, and politely pester until every page is properly signed.

2. Tracking Deadlines

Inspection dates, appraisal deadlines, financing approvals… you could tattoo them on your forearm or, better yet, let your TC manage them. We monitor the timeline and send reminders so you don’t miss a beat (or a commission).

3. Filling Out Redundant Paperwork

If you’ve filled out the same form three times because someone uploaded the wrong version, I’m sorry. You deserve better. A TC handles the forms, updates, and doc review so you don’t spend your morning in PDF purgatory.

4. Email Tag With Lenders and Title Companies

Coordinating updates between title, lenders, and everyone else involved in the deal is basically a group chat with people who never respond. Let your TC play air traffic controller while you go, I don’t know, actually sell a house.

5. Uploading Files to Your Broker Portal

Dragging-and-dropping your way into madness? Let your TC make sure your files are uploaded, labeled, and submitted the way your broker likes them, without the passive-aggressive email reminders.

6. Organizing Every Little Detail

Buyers want to close early? Seller added a fridge last minute? Title needs a survey? TCs handle the micro-moves of each transaction so your brain doesn’t have to.

7. Stress-Worrying About What You Forgot

Let’s be real: that low-key anxiety that something slipped through the cracks? It’s exhausting. TCs bring peace of mind that nothing’s been missed, forgotten, or left to chance.

Stop Doing It All Yourself

You can be a top-producing agent or your own part-time office assistant. But you can’t be both.

Let your TC handle the behind-the-scenes chaos so you can get back to doing what you do best: winning business, serving clients, and being the face of the deal (not the one stuck emailing PDFs at midnight).