So You Want to Be a Transaction Coordinator?

If you've ever thought, "Being a Transaction Coordinator sounds easy, just send a few emails and check boxes, right?"... bless your heart. Truly.

Because here’s the thing: if being a TC were just about forwarding PDFs and lighting a candle for Mercury retrograde, everyone would do it. But it’s not. And they don’t. And I’m here to tell you why.

This job is equal parts detective, admin, therapist, rule enforcer, time wizard, and professional email chaser. If you’re curious about becoming a TC, or if you're an agent who just wants to understand what we actually do back here behind the scenes, buckle up. You’re about to get the unfiltered tour.

The Myth: "You just manage some paperwork."

The Reality? We manage all the paperwork, all the deadlines, and all the moving parts that somehow multiply after every conversation. A TC has to:

• Understand contracts like a law student on Red Bull

• Memorize transaction timelines better than your kids’ birthdays

• Know what every brokerage, lender, title office, and agent requires (yes, they’re all different)

• Spot a missing signature like a hawk in bifocals

  
  

A Day in the Life (Spoiler: It’s Not Glamorous)

Your day might start with three emails flagged "URGENT!!"... all from different agents, all needing something five minutes ago. While you're solving those, a lender calls to say the appraisal came back light. The buyer's agent forgot to send the addendum. The seller moved the closing date. And title? They're still waiting for the updated legal description.

But somehow, you make it all work. You pivot. You charm. You follow up. You document everything. You are calm chaos wrapped in Google Sheets.

The Soft Skills You Didn’t Know You Needed

• Emotional intelligence: Because people get weird when big money and big emotions are involved

• Organization: Like, disturbingly good organization

• Diplomacy: Knowing how to say "no" without saying "no"

• Tech savviness: You need to be fluent in e-sign platforms, CRMs, compliance systems, and the ever-unpredictable printer-scanner combo

  
  

What Makes a Good TC?

Someone who:

• Gets a thrill from checking things off a list

• Has the patience of a preschool teacher

• Can juggle 20 deals without breaking a sweat

• Likes working independently but can communicate like a boss

Thinking About Becoming a TC?

It can be rewarding, flexible, and empowering. You get to help people achieve big life milestones while quietly being the glue that holds transactions together. You can work remotely, grow your own business, and build strong relationships with agents who learn very quickly they can’t live without you.

Just know: it’s not for the faint of heart. You’ll make mistakes. You’ll learn. And if you're lucky, you'll be fueled by caffeine and the sheer joy of a perfectly executed close.

If you made it this far and still think, "Yeah, that sounds like me" - welcome to the club. We’re a rare breed. But wow, do we keep this industry moving.