What Is a Transaction Coordinator and why should I hire one?

A Transaction Coordinator, or TC is the administrative backbone of your real estate operation. They’re the one making sure your "just listed" celebration dance doesn’t end in “oops, we forgot to send the Lead-Based Paint Disclosure.”

If you’ve ever woken up in a cold sweat wondering if the inspection deadline was today, yesterday, or five days ago… you, my friend, need a TC.

So, What Do They Actually Do?

Glad you asked. Imagine if Marie Kondo and a paralegal had a baby and that baby grew up to be obsessed with deadlines and DocuSign. That’s your TC.

Documents and Compliance? Handled.

Your TC prepares, reviews, and tracks all the mind-numbing-but-legally-important paperwork, contracts, disclosures, addenda, making sure everything is buttoned up tighter than a first-time homebuyer at their final walkthrough. And yes, everything is done in full compliance with South Dakota regulations, which are as exciting as they are… necessary.

Deadlines and Milestones? Tracked like a hawk.

Inspection periods, loan commitment dates, closing days. TBD no more. Your TC will know them, update you, remind you, and remind you again until your inner chaos monster feels strangely soothed.

Communication? Coordinated like a wedding planner with a clipboard.

Lenders. Title companies. Other agents. Buyers. Sellers. Your TC keeps everyone in the loop without making it feel like a group project where no one does the work. (You know the kind.)

Costly Mistakes? Prevented.

A missed signature can mean a missed commission. Your TC doesn’t let that happen. They double-check every page, every box, every digital scribble, so you don’t get blindsided by a missing initial at 4:55 p.m. on a Friday.

Time and Stress? Reduced.

A good TC saves you 10 to 15 hours per transaction. That’s ten more hours to host showings, negotiate like a boss, and maybe even remember what your kids look like. Or what lunch is.

Bottom Line: You Focus on People. They’ll Handle the Paper.

If you’re in South Dakota real estate and not working with a Transaction Coordinator yet, consider this your gentle nudge. Or not-so-gentle, depending on how many deals you’ve got going and whether or not you remember what “PSA” stands for today.

The TC isn’t just an admin. They’re your behind-the-scenes partner. Your detail-obsessed comrade. The reason you’ll still have hair by the time the transaction closes.

Ready to make your life easier? Schedule a free consultation today and see how working with a Transaction Coordinator can elevate your business and your sanity in South Dakota.

You sell the dream. We’ll handle the documents.